DUTIES AND RESPONSIBILITIES

Customer Receipting

• Record customer payments
• Prepare aged Receivables on demand by our client

Supplier Payments and Expenses

• Collate supplier invoices into weekly/fortnightly/monthly payment runs, streamlining payment processes wherever possible.
• Ensure all supplier bills are appropriately authorized, and process payments when authorized.
• Record supplier payments and office expenses in accounting software, coding to appropriate accounts.
• Ensure other software’s utilise (Receipt Bank, Bank Link), streamlining the recording process wherever possible.

Reconciliations of Bank Accounts

• Reconcile all bank accounts every week.
• Reconcile all bank accounts to the month’s last day.
• Reconcile all loan accounts on at least a quarterly basis.
• Prepare monthly reconciliation reports of all bank, loan and credit card accounts.

Processing of Payroll

• Maintain confidential records for all employees
• Process employee pays, prepare ABA files for clients to process within Internet banking
• Distribute pay advice to employees, via email ensuring all email addresses are correct
• Track employee leave accruals.
• Reconcile monthly/quarterly PAYG.
• Reconcile and make quarterly superannuation payments.
• Reconcile and prepare payment summaries at the end of the year.
• Process end-of-year payroll and lodge with the Australian Taxation Office.

Monthly Reports

• Make end-of-month journals as required
• Prepare draft monthly financial statements and email them to Executive Team for review
• Assist draft Business Wrap Ups

ATO Compliance

• Preparation and lodgement of monthly/quarterly Business Activity Statement and Instalment Activity Statement.
• Monthly/Quartely reconciliation of BAS

Adhoc Tasks

• Any task deemed necessary by the Service Delivery Manager involving client management

QUALIFICATIONS

Education

• Should be a graduate of Finance/Accounting or any business-related course
• Should be a CPA (not required)

Product Knowledge

• Complete knowledge of Client accounts and businesses
• At least 2 years of Australian Accounting experience (GST, Tax and Depreciation)
• Experienced in handling multiple clients
• Accounting background; able to understand the language of our interactions with the accounts
• Other expertise that may be defined by the customer

System and Application Knowledge

• Knowledge of Microsoft Office applications such as Outlook, Word, Excel, and PowerPoint
• Advanced Knowledge and experience with Xero, Hubdoc, Trello, and GSuite
• Good to have experience with MYOB, Quickbooks, and other applications that customers use
• Ability to learn new systems and tools as needed