We are seeking an exceptionally organised and proactive Executive Assistant to the Managing Director of a leading AU performance marketing agency. The ideal candidate will ensure day-to-day operations run smoothly by managing the executive's schedule, communications, and organisational needs.
Key Responsibilities:
- Daily Schedule Management: Organize and prioritise calendar, ensuring all meetings, deadlines, and personal tasks are scheduled and updated promptly.
- Communication Handling: Manage Slack, Asana, email inboxes, and other communication platforms, prioritising and responding to inquiries as needed.
- Task and Project Management: Use Asana or similar tools to create, assign, and monitor tasks to ensure they are completed on time. Assist with follow-ups and task delegation to the internal team.
- Email and Calendar Management: Manage all incoming emails, flag important communications, and schedule appointments. Ensure calendar appointments are efficiently managed, and any potential conflicts are proactively handled.
- Client and Internal Oversight: Maintain constant attention to client and internal actions, providing updates, alerts, and follow-ups when necessary.
- Personal Account Management: Support the executive’s personal accounts, ensuring a seamless integration of personal and business tasks where necessary.
- Documentation & Filing: Maintain and organise important documents, reports, and files for easy access and retrieval.
- Task Prioritization: Work with the executive to identify critical priorities each day and week, ensuring all urgent tasks are handled in a timely manner.
- Reporting: Regularly update ongoing projects, task status, and upcoming deadlines.
- Confidentiality: Manage sensitive information with discretion and professionalism at all times.
Skills & Qualifications:
- Proven experience as a Virtual or Personal Assistant, Executive Assistant, or similar role.
- Proficiency with Slack, Asana, Google Workspace, Microsoft Office, and other project management software.
- Excellent organisational skills and attention to detail.
- Strong communication skills, both written and verbal.
- Ability to multitask and manage time efficiently.
- Tech-savvy with the ability to quickly learn and adapt to new tools and platforms.
- High level of professionalism and confidentiality.
- Ability to work autonomously and take initiative.
Preferred Experience:
- Experience working with senior-level executives or business owners.
- Familiarity with performance marketing or digital marketing environments is a plus.
