Internal Senior Bookkeeper (MA0009)

The Senior Bookkeeper is an expert and may be assigned as a dedicated resource for a customer, or as part of a team of shared resources helping deliver outcomes to service level expectations.

Key Skills

  • Excellent attention to details
  • Interest in working across multiple clients with different processes
  • Ability to prioritize work and pivot quickly based on the changing priorities during the day
  • Task-oriented and has the ability to manage high volume of email requests for action


Customer Receipting

  • Record customer payments
  • Prepare aged Receivables on demand by our clients

Supplier Payments and Expenses

  • Collate supplier invoices into weekly/fortnightly/monthly payment runs, streamlining payment processes wherever possible.
  • Ensure all supplier bills are appropriately authorized for payment, and process payments when authorized.
  • Record supplier payments and office expenses in accounting software, coding to appropriate accounts.
  • Be able to communicate by email directly with suppliers

Reconciliations of Bank Accounts

  • Reconcile all bank accounts every week.
  • Reconcile all bank accounts to the month’s last day.
  • Reconcile all loan accounts on at least a quarterly basis.
  • Prepare monthly reconciliation reports of all bank, loan and credit card accounts.
  • Trust Accounting

Processing of Payroll

  • Maintain confidential records for all employees
  • Process employee pays, prepare ABA files for clients to process within Internet banking
  • Distribute pay advice to employees, via email ensuring all email addresses are correct
  • Track employee leave accruals.
  • Reconcile monthly/quarterly PAYG.
  • Reconcile and make quarterly superannuation payments.
  • Reconcile and prepare payment summaries at the end of the year either through accounting software or STP software.
  • Process end-of-year payroll and lodge with the Australian Taxation Office.
  • Be able to communicate via email directly with employees to obtain and process information


  • Make end-of-month journals as required
  • Prepare draft monthly financial statements and email them to the Executive Team for review
  • Assist draft Business Wrap Ups
  • With the guidance of your manager run reporting from business operating systems and formulate in Excel to create sales and time-tracking reports
  • Be able to create visual representation in reports such as graphs and colour coding
  • Fund management accounting including interest calculations and the creation of monthly/yearly client statements

ATO Compliance

  • Preparation and lodgement of monthly/quarterly Business Activity Statement and Instalment Activity Statement.
  • Monthly/Quarterly reconciliation of BAS

Ad hoc tasks

  • Any tasks deemed necessary by the Service Delivery Manager involving client management




  • Should be a graduate of Finance/Accounting or any business-related course
  • CPA is preferred but no required

Product Knowledge

  • Complete knowledge of Client accounts and businesses
  • At least 4-5 years of Australian Accounting experience (GST, Tax and Depreciation)
  • Experienced in handling multiple clients
  • Accounting background; able to understand the language of our interactions with the accounts
  • Other expertise that may be defined by the customer

System and Application Knowledge

  • Ability to learn new systems and tools as needed


  • Works within the client’s quality guidelines

Communication Skills and Efficiency

  • Good written and oral communication skills
  • Knowledge of Microsoft Office applications such as Outlook, Word, Excel, and PowerPoint
  • Advanced Knowledge of accounting tools such as Xero, MYOB, Quickbooks, and other applications that customers use
  • Ensures quality of work being delivered without being supervised
  • Works within the allotted budget hours for jobs assigned
  • Ensures all deliverables are fulfilled in a timely manner