As Executive Assistant, you will be a trusted advisor and expected to support two executives, proactively and effectively within the business.
DUTIES AND RESPONSIBILITIES
Main Responsibilities
- Executive email and calendar management including but not limited to liaison with contact managers.
- Management and coordination of agendas for 1:1, direct report meetings, etc.
- Write error-free, eloquent emails and letters
- Managing diaries and ensuring the contact managers were invited to the meeting.
- Assist in reports and documents including formatting and reference checking.
- Formatting, constructing, and editing of Excel files.
- Putting necessary reports including but not limited to the creation of decent PowerPoint slide presentations.
- Maintain confidentiality and use a high degree of discretion.
- Full responsibility for day-to-day operations of the executive management function.
- Oversee internal administration processes and system upkeep.
- Organisation of functions, events, and other ad hoc celebrations throughout the year.
- Chasing up hotel bookings.
- Minute taking for meetings.
Adhoc Tasks
- Tasks deemed necessary to ensure excellent customer experience as determined by management.
QUALIFICATIONS
Product Knowledge
- Bachelor’s/College Degree in Business Administration, Management, or other related discipline is a plus, but not required.
- At least 3 years of experience as an Executive Assistant with stakeholder management skills in a similar industry.
- Strong analytical and computer (primarily Outlook, Excel, and Teams) skills
- Proficient in Microsoft Office Suite including SharePoint site setup
- Proficient in Microsoft PowerPoint
- Knowledge with NetSuite is a plus
- Strong oral and written communication skills
- Detail-oriented, always able to provide accurate and high-level quality work.
- Ability to manage multiple priorities while remaining focused on quality and delivery.
- Good administrative and organizational ability.
- Ability to learn quickly and think ahead.
- High level of empathy and mindfulness
- Works collaboratively and as part of a team building genuine relationships.
- Provides systematic and dependable follow-up, as well as a high level of organization and preparedness.
- Maintains workflow under pressure and in a fast-paced, high-profile work environment.
- Accountability – always following up and staying ahead of the game.
- Ability to think strategically and execute quality output under tight deadlines.
- Strong time-management skills and presentation skills
Customer Focus
- Actively seeks to understand and deliver client needs, expectations, and levels of satisfaction
- Able to maintain good relationships with clients and other stakeholders.
- Proactively seeks solutions for clients.
- Experience in working with an Australian company is a plus.
