We are seeking a reliable, detail-oriented professional to assist with the preparation and coordination of quote submissions and tenders across our valuation practice.
Key Responsibilities:
Tender & Quote Management
- Monitor incoming tender opportunities (government portals, client requests, etc.)
- Draft quote templates and tender responses using existing formats
- Work with valuers to gather inputs for scope, timing, and pricing
- Ensure all quote submissions are completed on time and with correct attachments and formatting
- Track deadlines and progress using a simple project tracker (e.g. Excel)
Liaison & Coordination
- Communicate directly with valuers to confirm technical inputs, fees, and proposed timeframes
- Follow up with valuers or external contacts to ensure required information is received
- Email draft quotes to valuers for review and approval
- Submit approved quotes to clients and log details into the internal system
Administrative & Reporting Tasks
- Maintain a quote/tender register with key details (client, scope, fee, date submitted, outcome)
- Assist in refining and updating quote/tender templates
- Periodically review submitted tenders to identify areas for improvement or feedback trends
Qualifications & Skills:
- Sound written English and strong communication skills
- Previous experience in admin, executive support, sales coordination, or tender/bid writing preferred
- Highly organised and able to manage multiple deadlines
- Proficient in Microsoft Word, Excel, and email tools (Outlook or Gmail)
- Proactive, responsive, and able to work independently
- Familiarity with property, construction, or valuation sectors (a plus but not essential)
