You will ideally have experience working as an admin or virtual assistant before with exposure to US Bookkeeping. You will play a key role within the business, ensuring that the day-to-day operations run smoothly and that all daily administration tasks are completed.
DUTIES AND RESPONSIBILITIES
• Coordinate with meeting requestees to find the most efficient time, take minutes, and provide
• reporting
• Write error-free, eloquent emails and letters
• Edit/modify documents and presentations
• Maintain confidentiality and use a high degree of discretion
• Oversee internal administration processes and system upkeep
• Responsibility for maintaining a strong culture and internal engagement
• Organisation of functions, events, and other ad hoc celebrations throughout the year
• Office Coordination, general office support, and other building matters when required
• Providing necessary data & reports to the Management & Sales Team
• Coordinate and manage multiple priorities and projects on a timely basis.
• Updating and Maintaining client details.
• Management of email inquiries and inboxes.
Bookkeeping
• Documenting financial transaction details and monitoring the transactions
• Preparing and filing financial documents
• Processing accounts payable and accounts receivable
• Fact-checking accounting data
• Reconciling company accounts
• Processing payroll and tracking payroll data
• Assisting with tax payments and returns
• Working with staff accountants as needed
QUALIFICATIONS
• Prior work experience in office admin coordination.
• High-level attention to detail and excellent organization skills.
• Ability to problem solve, be a self-starter and think on the run.
• Remember details with excellent verbal and written communication skills.
• Capable of managing priorities and a complex calendar.
• Experience in invoicing, bookkeeping, and basic quoting.
• Experience with Office365, Outlook and QuickBooks.
• Highly organized.
• A strong communicator.
• Diligently follow systems and processes.
Customer Focus
• Actively seeks to understand and deliver client needs, expectations, and level of satisfaction
• Able to maintain good relationships with clients and other stakeholders
• Pro-actively seeks solutions for clients
• Experience in working with a US-based company is a plus
