Virtual Assistant (OSD0006)

The Accountant is a bookkeeping and Australian accounting expert. It may be assigned as a dedicated resource for a customer or as part of a team of shared resources helping deliver outcomes to service level expectations.


Customer Receipting

  • Record customer payments
  • Prepare aged Receivables on demand by our clients

Supplier Payments and Expenses

  • Collate supplier invoices into weekly/fortnightly/monthly payment runs, streamlining payment processes wherever possible.
  • Ensure all supplier bills are appropriately authorized for payment, and process payments when authorized.
  • Record supplier payments and office expenses in accounting software, coding to appropriate accounts.
  • Ensure other software is utilised (Hubdoc, Expensify, Practice Ignition), streamlining the recording process wherever possible.

Reconciliations of Bank Accounts

  • Reconcile all bank accounts on a weekly basis.
  • Reconcile all bank accounts to the last day of the month each month.
  • Reconcile all loan accounts to the last day of the month each month.
  • Prepare monthly reconciliation reports of all bank, loan and credit card accounts.

Processing of Payroll

  • Maintain confidential records for all employees
  • Process employee pays, prepare ABA files for clients to process within internet banking
  • Distribute pay advice to employees, via email ensuring all email addresses are correct
  • Track employee leaves accruals.
  • Reconcile monthly/quarterly PAYG.
  • Reconcile and make superannuation payments.

Monthly Reports

  • Make end-of-month journals as required
  • Prepare draft monthly financial statements and email them to Executive Team for review
  • Assist draft Business Wrap Ups

ATO Compliance

  • Preparation and lodgement of monthly/quarterly Business Activity Statement and Instalment Activity Statement.
  • Monthly/Quarterly reconciliation of BAS
  • Any task deemed necessary by the Service Delivery Manager involving client management



  • Should be a graduate of Finance/Accounting or any business-related course
  • Should be a CPA (not required)

Product Knowledge

  • Complete knowledge of Client accounts and businesses
  • At least 2-3 years of Australian Accounting experience (GST, Tax and Depreciation)
  • Experienced in handling multiple clients
  • Accounting background; able to understand the language of our interactions with the accounts
  • Other expertise that the customer may define

System and Application Knowledge

  • Knowledge of Microsoft Office applications such as Outlook, Word, Excel, and PowerPoint
  • Advanced Knowledge of accounting tools, in particular, Xero
  • Ability to learn new systems and tools as needed