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KEEP YOUR MATERIALS MOVING WITH AN OFFSHORE PROCUREMENT COORDINATOR

Free your team from purchase orders and supplier follow-up, keep materials arriving on time, and stop jobs stalling on stock with a dedicated offshore Procurement Coordinator in the Philippines.

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WEBSITE PHOTOS - INDUSTRY (18)
  • Free up your core team
  • Lower operating costs
  • Capacity to grow
300+
Businesses Helped
1k+
Skilled Professionals
20 days
Avg time to hire
97%
Staff Retention
THE BUSINESS CHALLENGE

Solving broking capacity

bottlenecks

Insurance and mortgage brokers face constant pressure to grow portfolios while maintaining strict compliance and service standards. However, senior onshore brokers often spend up to 40% of their working hours on administrative back-office tasks rather than advising clients and closing new business.

Common bottlenecks include:

rising-costs

Margins under pressure?

High onshore labor costs making administrative hiring unsustainable

team-burnout

Core team stretched thin?

Onshore broker burnout caused by repetitive data entry and document processing

high-turnover

Delayed customer service?

Delayed renewal processing and quote generation due to capacity limits

hiring-bottlenecks

Hiring hurdles?

Difficulty finding and retaining qualified talent locally

THE BUSINESS CHALLENGE

SOLVING PROCUREMENT
BOTTLENECKS 

Trade businesses rely on the right materials turning up at the right job at the right time. However, purchase orders and supplier follow-up often get pushed behind other work, and jobs stall waiting on stock that should already be on site.

Common bottlenecks include:

rising-costs

Margins under pressure?

High cost of hiring a dedicated local procurement coordinator

team-burnout

Core team stretched thin?

Office staff pulled into ordering instead of other admin

high-turnover

Delayed customer service?

Jobs delayed waiting on materials and deliveries

hiring-bottlenecks

Hiring hurdles?

Difficulty finding procurement talent in a tight market

The role

Role overview & what you get

A dedicated offshore Procurement Coordinator manages purchase orders, supplier follow-up, and materials tracking end to end, keeping the right stock on site so jobs don't stall waiting on deliveries.

Build your team
01 Purchase Order Management
  • Raising purchase orders based on job requirements and approved pricing
  • Confirming order details, quantities, and delivery timelines with suppliers
  • Tracking order status and following up on delayed deliveries
  • Matching received goods against purchase orders and delivery dockets
02 Supplier Coordination
  • Maintaining supplier contact details, pricing, and account information
  • Comparing supplier quotes against standard pricing agreements
  • Following up on backorders, substitutions, and stock shortages
  • Resolving discrepancies between orders, invoices, and deliveries
03 Materials & Inventory Support
  • Tracking materials allocated to specific jobs and projects
  • Coordinating delivery timing with job schedules and site access
  • Monitoring stock levels for commonly used materials and consumables
  • Flagging low stock or reorder points for review
04 Documentation & Reporting
  • Maintaining accurate procurement records and purchase order logs
  • Reconciling supplier invoices against purchase orders and deliveries
  • Preparing spend and supplier performance reports
  • Filing delivery dockets, warranties, and compliance documentation
Build your team
THE HAMMERJACK SOLUTION

Support built around
your BUSINESS

We help you build a dedicated offshore support model. By pairing your onshore team with a specialised offshore Procurement Coordinator in the Philippines, you remove ordering friction, lower operating overhead, and create real operational leverage.

What could your business achieve with the right team behind it?

Onshore

What stays with your team

  • Supplier contract negotation
  • Pricing and budget approval
  • On-site material decisions
  • High-risk approvals
Offshore

What your hammerjack team handles

  • Purchase order processing
  • Supplier follow-up and tracking
  • Materials and inventory tracking
  • Procurement records and reports
Book an Advisory Call
HOW IT WORKS

Offshore that works. Real leverage.

icon_start_with_you
Understanding what you are solving for

We start with where your team is stretched, then build a plan around your budget, timeline, and the roles that would give you the most room.

icon_dedicated_account_manager
Finding the right talent

Our in-house recruiters source degree-qualified, experienced professionals, screened and tested for skill and long-term cultural fit with your brokers.

icon_smooth_setup
Full support for you and your staff

A dedicated Customer Success Manager and People & Culture partner look after the relationship on both sides, so your team stays engaged and aligned.

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Get real offshore value

We handle the employment, HR, IT, and compliance infrastructure. You keep control of the work, and get back capacity to grow.

FAQ

Will offshore admin staff follow our processes?
Yes. Staff are trained on your systems and workflows.
Can roles align to our operating hours?
Yes. Working hours can be structured to suit your needs.
Is offshore admin suitable for long-term roles?
 Yes. Teams are built for stability and continuity.

Don't just take our word for it

Real results, real partners. Discover how businesses like yours solved challenges and grew with us.

Tell us the roles you need filled

We'll handle the rest.