The Purchasing Officer is responsible for managing purchase orders, executing plans, controlling costs, and building supplier relationships.
RESPONSIBILITIES:
1. Execution of Monthly Purchasing Plan from MRP Process
• Raise purchase orders on time to ensure the MDC has the right mix of materials to support production plans.
• Ensure purchase orders are raised in a timely manner as per service level agreements with key suppliers (ie. By 5th business day of new month with EB Paris).
• Ensures adherence to policies & procedures & all current laws & regulations.
2. ERP System Maintenance (Master Data)
• Continuously update key master data info, including purchase price, lead times and material availability.
• Support Manufacturing Manager with creation & maintenance of BOMs where required.
• Regular review and follow-up of open purchase orders & taking of corrective steps where required.
• Regular review of supplier and purchasing processes to identify opportunities to save costs & drive efficiencies.
3. Supplier Relationships
• Develop & maintain key supplier relationships.
• Identify opportunities to save costs, reduce lead times, risk mitigation of material availability.
• Drive efficiencies with existing PO & supplier processes.
• Support regular review of a key supplier scorecard & QBR (quarterly business review) process.
4. Cost Reduction Initiatives
• Regular review of current spend & identify opportunities to reduce total spend & PPV (purchase price variance).
• Identify rebate, volume discount or improved terms with suppliers.
• Identify opportunities to reduce freight spend with suppliers.
• Drive rfp/tender processes that will improve current & future spend of the business.
5. Inventory Reduction
• Drive inventory reduction initiatives through reduced MOQ & material lead time initiatives.
• Reconciles materials usages & variances.
• Ensures Operations are undertaken with a safety consciousness top-of-mind.
• Ensures Operations conform to GMP guidelines & Company SOP’s.
• Develops & maintains Equipment Maintenance Schedules to ensure TGA Licence compliance.
6. New Product Introductions
• Support the business with New Product Introductions.
• Provides product costing details to Product Manager.
• Support timely delivery & follow-up of materials with MDC team.
7. Liaison
• Contributes at WIP Meetings representing Purchasing function.
o Ensures Operations viewpoint is heard.
o Reports agreements to MDC Leadership Team.
• Liaises with Product Manager as required to enable timely communication of product & packaging changes to internal & external customers.
8. Other
• Maintains knowledge base of developments in purchasing processes, systems & tools.
QUALIFICATIONS
- Preferably Tertiary qualification &/or APICS certified.
- Demonstrated knowledge of MRP principles gained by external study.
- Minimum of 5 years of Purchasing / Procurement experience.
- Demonstrated leadership role & demonstrable improvement results in a business operations environment.
- Exposure to Pharmaceutical &/or Cosmetic Industries desirable
- Experience in dealing with diverse relationship levels; high level of interpersonal skills
- Excellent stakeholder management skills
- Sound communication skills
- Responsible, organised, analytical with excellent planning & attention to detail
- Problem solver not just a problem identifier – focus on business improvement
- Ability to prioritise, multi-task & to meet deadlines
- Judgement, problem solving & problem analysis skills
- Approachable & welcoming personality
- Act as an advocate for change
- Inquisitive & objective mind, with ability to question
- Strategic outlook & contribution
- Teamwork
- Professional integrity & confidentiality
