Our Bookkeepers are individuals responsible for recording and maintaining a company's financial transactions, including purchases, sales, receipts, and payments. They use accounting software and methods to ensure accurate and organized financial records, assisting businesses in managing their financial data efficiently.
DUTIES AND RESPONSIBILITIES
Customer Receipting
- Record customer payments.
- Prepare aged Receivables on demand by our clients.
- Generate invoices in xero for clients.
Supplier Payments and Expenses
- Collate supplier invoices into weekly/fortnightly/monthly payment runs, streamlining payment processes wherever possible.
- Ensure all supplier bills are appropriately authorized for payment, and process payments when authorized.
- Record supplier payments and office expenses in accounting software, coding to appropriate accounts.
- Ensure other software’s utilise (Receipt Bank, Bank Link), streamlining the recording process wherever possible.
- Recording supplier expenses using hubdoc software and reconciling those expenses in xero bank feed.
Reconciliations of Bank Accounts
- Reconcile all bank accounts as per Karbon Checklists and client requirement.
- Reconcile all bank accounts to the month’s last day.
- Reconcile all loan accounts on at least a quarterly basis.
- Prepare monthly reconciliation reports of all bank, loan and credit card accounts.
Processing of Payroll
- Maintain confidential records for all employees
- Process employee pays, prepare ABA files for clients to process within internet banking
- Distribute pay advice to employees, via email ensuring all email addresses are correct
- Track employee leave accruals.
- Reconcile monthly/quarterly PAYG.
- Reconcile and make quarterly superannuation payments.
- Reconcile end-of-year payroll accounts.
Monthly Reports
- Make end-of-month journals as required.
- Prepare monthly reports as per Karbon checklists and client requirements.
ATO Compliance
- Preparation of monthly/quarterly Business Activity Statement and Instalment Activity Statement.
- Monthly/Quarterly reconciliation of BAS.
Ad hoc tasks
- Any task deemed necessary by the Service Delivery Manager involving client management
- Additional tasks or project work required by Employer.
- New client onboarding work.
QUALIFICATIONS
Education
- Preferably be a graduate of Finance/Accounting or related field.
Product Knowledge
- Complete knowledge of Client accounts and businesses.
- At least 2 years of Australian Accounting experience (GST & Payroll).
- Experienced in handling multiple clients.
- Accounting background; able to understand the language of our interactions with the accounts.
- Hospitality industry knowledge advantageous.
System and Application Knowledge
- Knowledge of Microsoft Office applications such as Outlook, Word, Excel, and PowerPoint.
- Advanced Knowledge of accounting tools such as Xero, hubdoc, and other applications that customers use.
- Knowledge of Google Suite products and Karbon.
- Ability to learn new systems and tools as needed.
Quality
- Works within the Client’s quality guidelines.
- Ensures quality of work being delivered without being supervised.
- Excellent attention to detail and accuracy.
- Ability to work independently and as part of a team.
Communications Skills
- Good oral and written communication skills.
- Effective interpersonal skills.
Efficiency
- Works within the allotted budget hours for jobs assigned.
- Ensures all deliverables are fulfilled in a timely manner.
- Strong organizational and time management skills.
