Conveyancing Legal Assistant (ISH0001)

As a Conveyancing Assistant, you will be a trusted advisor and expected to support proactively and effectively within the business/firm.


Main Tasks

• Creating PEXA – date entry

• Opening files

• Ordering searches

• Preparation of Duties online form

• Preparation of draft figures 1 week in advance

• Final figures preparation

• Following up with clients for instructions

• Booking in settlements with all parties

• Ordering SettleIT (QLD)

• Preparation of OSR form QLD

• GST form 1 and 2 preparation and lodgement

• After settlement letters and sending out BCCM forms (QLD) and Notice of Acquisition (VIC)

• Coordinate travel and accommodation requirements if needed

• Office Coordination, general office support, and other business matters when required

Account Management

• Be professional/courteous/polite on all communications

• Raise emerging issues, concerns, or areas of opportunity that affect clients’ experience and/or the effectivity and efficiency of processes

• Maintain a high level of quality and efficiency on all tasks managed by observing best practice and utilizing available tools

• Ensure attendance, participation, and cooperation during knowledge transfer sessions and other meetings

• Represent hammerjack and brands in a professional manner


• Should be a graduate of a 4-year course
• An advanced diploma on Conveyancing is very advantageous

Product Knowledge

• Amenable to a hybrid work setup
• Proven working experience as a Legal or Conveyancing Assistant
• Proficiency in English is a must
• Familiarity with legal procedures and protocols
• Satisfactory knowledge of day-to-day operations of a legal office
• General admin assistance experience with small to medium-sized businesses
• Ability to juggle multiple activities and work under pressure

System and Application Knowledge

• Working knowledge of the LEAP software is strongly regarded
• Working knowledge with PEXA is preferred
• Knowledge with Microsoft Office applications such as Outlook, Word, Excel, and PowerPoint
• Ability to learn new systems and tools as needed

• Works within the Hammerjack and Client quality guidelines
• Ensures quality of work being delivered without being supervised