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Part Time Virtual Assistants

Our Part-Time Virtual Assistants are remote professionals who provide administrative support to clients on a part-time basis. They offer their expertise in managing tasks such as email correspondence, scheduling, data entry, research, and other administrative duties, accommodating flexible work arrangements.

QUALIFICATIONS

Product Knowledge

  • Bachelor’s/College Degree in Business Administration, Management, Law, or other related discipline is a plus, but not required.
  • At least 2 years of experience as Virtual Admin Assistant with stakeholder management skills
  • Strong analytical and computer (primarily Outlook, Excel, Access, Teams) skills
  • Strong oral and written communication skills
  • Detail-oriented, always able to provide accurate and high-level quality work
  • Ability to manage multiple priorities while remaining focused on quality and delivery
  • Good administrative and organizational ability.
  • Ability to learn quickly and think ahead
  • Experience in a complex and fast paced SME environment will be highly regarded
  • High level of empathy and mindfulness
  • Works collaboratively and as part of a team building genuine relationships
  • Provides systematic and dependable follow up, as well as a high level of organization and preparedness
  • Maintains workflow under pressure and in a fast-paced, high-profile work environment
  • Accountability – always following up and staying ahead of the game
  • Ability to think strategically and execute quality output under tight deadline
  • Strong time-management skills and presentation skills
  • Hard working and passionate about career and making a difference.

Customer Focus

  • Actively seeks to understand and deliver client needs, expectations, and level of satisfaction
  • Able to maintain good relationships with clients and other stakeholders
  • Pro-actively seeks solutions for clients
  • Experience in working with an Australian company is a plus
  • Experience as Admin/personal assistant/receptionist for Government infrastructure industry is desirable

DUTIES AND RESPONSIBILITIES

Main Responsibilities

  • Management and coordination of agendas for 1:1 and direct report meetings
  • Run curated content through paraphrasing filters and publish blogs/update website pages
  • Draft and schedule social media posts
  • Coordinate with meeting requestees to find the most efficient time, take minutes and provide reporting
  • Write error-free, eloquent emails and letters
  • Edit/modify documents and presentations
  • Assist with personal admin (e.g., get quotes from Fiverr, tradesman, etc.)
  • Maintain confidentiality and use a high degree of discretion
  • Full responsibility for day-to-day operations of the executive management function
  • First point of contact for all CEO enquiries/issues
  • Oversee internal administration processes and system upkeep
  • Responsibility for maintaining a strong culture and internal engagement
  • Organisation of functions, events, and other ad hoc celebrations throughout the year
  • Coordinate travel and accommodation requirements
  • Minute taking for meetings
  • Office Coordination, general office support and other building matters when required
  • Providing necessary data & reports to the Management & Sales Team
  • Sales monitoring, updating sales sheet, sales order nos, client details, delivery dates, and contacting sales for the list of follow-ups.
  • Managing sales-related activity including generating weekly emails to be sent out to the Business Managers of outstanding responses or follow-ups from staff and clients.
  • Coordinate and manage multiple priorities and projects on a timely basis.

Ad hoc tasks

  • Tasks deemed necessary to ensure excellent customer experience as determined by management