The Senior Payroll Officer is responsible primarily for completing the working papers and assisting the onshore team in processing payroll-related tasks.
DUTIES AND RESPONSIBILITIES
- For their delegated clients, the payroll officer is responsible for:
- Process 100 – 200 staff per week across multiple awards
- Respond to pay queries accordingly via email and phone
- General payroll management in accordance with relevant workplace awards
- Maintaining payroll software
- Maintaining accurate employee details for all clients – including entering new employee informationProcessing payrolls once the client has approved
- previews
- Run monthly payroll journals for integration into MYOB Advanced /XERO
- Complete payroll reconciliations
- Complete monthly super reconciliations
- Process monthly superannuation contributions through employer portals
- Recording payroll information in accounting software and in the company archive system
- Maintain systems for data accuracy and reporting
- Astute payroll is used for timesheets, payroll, month end invoicing, expense claims
- This role is the key responsible owner of this system
- General Payroll Management
- Be familiar with guidelines for employers
- Be familiar with the relevant award structure for each client
- Process payroll on the day agreed upon with the client
- Ensure payroll is processed in accordance with client instructions at all time
- Payroll Software
- Be familiar with all aspects of the payroll software used for each client
- Maintain the integrity and currency of all information within the payroll software (employee details, employer details, award rates, superannuation funds etc)
- Ensure previews are approved before processing the final payroll
- Recording of Payroll Information
- Produce superannuation and YTD reports monthly
- Reconcile wages, PAYG and superannuation using payroll software
- Superannuation and STP obligations:
- Process superannuation via the online portal for each client monthly
- Ensure all superannuation records and employee details are current
- Ensure STP is uploaded for each payroll
- Ensure the computer is maintained in optimal working order at all times
- Expense claims
- Oversee and implement a process for expense claims and payment as part of payroll
QUALIFICATIONS
Education
- Should be a graduate of Finance and or Accounting, Management course.
Product Knowledge
- 5+ years’ experience in AU Payroll
- Sound knowledge of office administration systems and processes.
- Knowledge of Xero, Microsoft Office Suite, and G-Suite.
- Sound bookkeeping knowledge, including bank reconciliations and BAS preparation.
- Australian Payroll Experience
- Strong Computer Skills
System and Application Knowledge
- Experience with Astute, Employment Hero, and Astute Payroll are highly regarded
