Executive Assistant (PKF0001)

As Executive Assistant, you will be a trusted advisor and expected to support an executive role, proactively and effectively within the business.


Main Responsibilities

  • Executive email and calendar management including but not limited to liaison with contact managers.
  • Management and coordination of agendas for 1:1, direct report meetings, and the likes.
  • Write error-free, eloquent emails and letters.
  • Managing diaries and making sure the contact managers were invited on the meeting.
  • Assist in reports and documents including formatting and reference checking.
  • Making sure the documents are properly laid out before converting to PDF for sending to clients.
  • Putting necessary reports.
  • Proactively source sales meet with potential customers and set appointments.
  • Maintain confidentiality and use a high degree of discretion.
  • Full responsibility for day-to-day operations of the executive management function.
  • Oversee internal administration processes and system upkeep.
  • Organisation of functions, events, and other ad hoc celebrations throughout the year.
  • Minute taking for meetings.

Adhoc Tasks

  • Tasks deemed necessary to ensure excellent customer experience as determined by management.


Product Knowledge

  • Bachelor’s/College Degree in Business Administration, Management, or other related discipline is a plus, but not required.
  • At least 2-3 years of experience as an Executive Assistant with stakeholder management skills in a similar industry.
  • Strong analytical and computer (primarily Outlook, Excel, and Teams) skills
  • Knowledge with FYI Docs or similar tools
  • Strong oral and written communication skills
  • Detail-oriented, always able to provide accurate and high-level quality work.
  • Ability to manage multiple priorities while remaining focused on quality and delivery.
  • Good administrative and organizational ability.
  • Ability to learn quickly and think ahead.
  • High level of empathy and mindfulness
  • Works collaboratively and as part of a team building genuine relationships.
  • Provides systematic and dependable follow-up, as well as a high level of organization and preparedness.
  • Maintains workflow under pressure and in a fast-paced, high-profile work environment.
  • Accountability – always following up and staying ahead of the game.
  • Ability to think strategically and execute quality output under tight deadlines.
  • Strong time-management skills and presentation skills


Customer Focus

  • Actively seeks to understand and deliver client needs, expectations, and levels of satisfaction.
  • Able to maintain good relationships with clients and other stakeholders.
  • Proactively seeks solutions for clients.
  • Experience in working with an Australian company is a plus.