The Bookkeeper will be responsible for the accurate and timely recording of financial transactions, purchases, sales, receipts, and payments.
DUTIES AND RESPONSIBILITIES
- Reconciliations and month-end
- Reconcile bank accounts and credit cards in Xero, resolve any failed/bounced payments
- Reconcile GL accounts by month-end timelines as per the company`s bookkeeping manual and company`s Finance policy
- Process payroll journals, and reconcile payroll clearing account in accordance with month-end timelines
- Maintain Fixed asset register and process associated journals including depreciation
- Complete monthly reconciliation pack and associated journals in accordance with month-end timelines e.g. Income and expense accruals, prepayments, leave provisions.
- Collaborate and communicate with Finance Business Partners to ensure accuracy and timely compliance
- Accounts Receivable
- Process invoices in Xero
- Maintain debtor ledger in Xero
- Implement and oversee a collections process including regular communcation to stakeholders of outstanding amounts and actions to chase outstanding invoices
- Accounts Payable
- Process supplier invoices in Xero, including GL code
- Process employee expense reimbursement requests
- Post credit card transactions including GL coding and attaching relevant documentation
- Send reminders for bills awaiting approval in the accounting system
- Set up payment batches for approved bills and submit to relevant payment authorizer for approval
- Send remittance advices to paid suppliers
- Manage unpaid supplier invoices
- Maintain creditor files
- Implement and oversee AP process each week/fortnight included commication on when invoices need to be submitted / cut off times and approval deadlines
- Tax / Compliance
- Assist Finance Business Partners with preparation of monthly BAS.Assist Finance Business Partners with preparation of monthly PAYGW review.
- Assist in yearly FBT reviews and workings.
- Learning & Development
- Proactively display and maintain an understanding of the skills, knowledge and competencies required to perform the role.
- Identify issues and independently seek a resolution, utilising the support and knowledge of colleagues.
- Work cooperatively with others, providing a positive influence.
- Cashflow forecast
- Maintain a cashflow forecast to ensure sufficient cashflow is held in the business
KEY REQUIREMENTS
- 3+ years of Australian accounting and bookkeeping foundations
- Formal accounting qualifications such as a Diploma in Accounting or Bachelor’s Degree
- Excellent communication (written and verbal) and collaborative skills.
- Proficient in Xero, Microsoft Excel, and Microsoft Teams
- Experience in Accounts Payable, Bank reconciliations, and posting manual journals
- Proficient in MS Office (excel & word)
- High attention to detail and accuracy
- Experience with Astute, Employment Hero, and Astute Payroll are ideal
