The Bookkeeper / Administrator will be responsible for the accurate and timely recording of financial transactions, purchases, sales, receipts, and payments. Utilizing accounting software and spreadsheets, the candidate will be responsible for month-end accounting.
DUTIES AND RESPONSIBILITIES
Reconciliations and month-end
- Reconcile bank accounts and credit cards
- Reconcile GL accounts by month-end timelines as per the company`s bookkeeping manual and company’s policies and processes
- Process payroll journals, and reconcile payroll clearing accounts in accordance with month-end timelines
- Process and maintain other clearing accounts to a reconciliation standard
- Maintain Fixed asset register and process associated journals including depreciation if required
- Complete monthly reconciliation pack and associated journals in accordance with month-end timelines e.g. Income and expense accruals, prepayments, and leave provisions.
- Collaborate and communicate with Finance Business Partners to ensure accuracy and timely compliance
Accounts Receivable
- Process invoices in Xero primarily
- Send statements
- Maintain debtor ledge in Xero
- Reconcile additional software against Xero
Accounts Payable
- Process supplier invoices in DEXT, Xero, including GL code
- Process employee expense reimbursement requests if required
- Post credit card transactions including GL coding and attaching relevant
- documentation
- Send reminders for bills awaiting approval in the accounting system or other system
- such as DEXT, Hubdoc, etc.
- Set up payment batches for approved bills and submit to the relevant parties for
- approval
- Send remittance advices to paid suppliers
- Manage unpaid supplier invoices
- Maintain creditor files
- Reconcile additional software against Xero
End-of-Month Processing
- Bank Reconciliation Reporting
- Debtors and Creditor Reporting
- Management and Reconciliation of Clearing Accounts
- Financial reporting including Profit and Loss / Balance Sheet
Administration
- Word, Excel, PDF and Image Document Creation
- DRAW.IO workflow process map creation
- Email Management
- Presentation Creation
- Software Set Up
- Data Preparation
- Routine work including client and job creation
- Additional tasks as required
KEY REQUIREMENTS
- 3+ years of work experience in NZ bookkeeping.
- Formal accounting qualifications such as a Diploma in Accounting or bachelor’s degree.
- Experience in aiding with business growth (setting up new software and workflow) is advantageous.
- Excellent communication (written and verbal) and collaborative skills.
- Proficient in Xero, Microsoft Excel, Microsoft Teams, Slack, and adaptable to other software.
- Experience in Accounts Payable, Bank reconciliations, and posting manual journals for NZ clients.
- High attention to detail and accuracy.
