Bookkeepers (BSC0001)

The Bookkeeper / Administrator will be responsible for the accurate and timely recording of financial transactions, purchases, sales, receipts, and payments. Utilizing accounting software and spreadsheets, the candidate will be responsible for month-end accounting.


Reconciliations and month-end

  • Reconcile bank accounts and credit cards
  • Reconcile GL accounts by month-end timelines as per the company`s bookkeeping manual and company’s policies and processes
  • Process payroll journals, and reconcile payroll clearing accounts in accordance with month-end timelines
  • Process and maintain other clearing accounts to a reconciliation standard
  • Maintain Fixed asset register and process associated journals including depreciation if required
  • Complete monthly reconciliation pack and associated journals in accordance with month-end timelines e.g. Income and expense accruals, prepayments, and leave provisions.
  • Collaborate and communicate with Finance Business Partners to ensure accuracy and timely compliance

Accounts Receivable

  • Process invoices in Xero primarily
  • Send statements
  • Maintain debtor ledge in Xero
  • Reconcile additional software against Xero

Accounts Payable

  • Process supplier invoices in DEXT, Xero, including GL code
  • Process employee expense reimbursement requests if required
  • Post credit card transactions including GL coding and attaching relevant
  • documentation
  • Send reminders for bills awaiting approval in the accounting system or other system
  • such as DEXT, Hubdoc, etc.
  • Set up payment batches for approved bills and submit to the relevant parties for
  • approval
  • Send remittance advices to paid suppliers
  • Manage unpaid supplier invoices
  • Maintain creditor files
  • Reconcile additional software against Xero

End-of-Month Processing

  • Bank Reconciliation Reporting
  • Debtors and Creditor Reporting
  • Management and Reconciliation of Clearing Accounts
  • Financial reporting including Profit and Loss / Balance Sheet


  • Word, Excel, PDF and Image Document Creation
  • DRAW.IO workflow process map creation
  • Email Management
  • Presentation Creation
  • Software Set Up
  • Data Preparation
  • Routine work including client and job creation
  • Additional tasks as required



  • 3+ years of work experience in NZ bookkeeping.
  • Formal accounting qualifications such as a Diploma in Accounting or bachelor’s degree.
  • Experience in aiding with business growth (setting up new software and workflow) is advantageous.
  • Excellent communication (written and verbal) and collaborative skills.
  • Proficient in Xero, Microsoft Excel, Microsoft Teams, Slack, and adaptable to other software.
  • Experience in Accounts Payable, Bank reconciliations, and posting manual journals for NZ clients.
  • High attention to detail and accuracy.